Virtual conferences have become the new normal, especially over the last two years. However, it is crucial that you take the necessary steps to make the virtual conference successful.
In this blog post, we will be telling you about a few virtual conference ideas that help you keep your attendees hooked and excited throughout the event.
Without any further ado, let’s get started!
Best Ideas To Host A Successful Virtual Conference In Your Organization
1. Send a Virtual conference goody bag
Be it any kind of event, a swag bag instantly elevates the interest of the audience. Just like everyone else, the employees at your organization will also be excited to see a goody bag before the event.
You can run a few rounds of trivia or quizzes, a virtual scavenger hunt, or any other game that works as an icebreaker.
You can set your virtual goody bag based on your budget. Being a virtual goody bag, you can include digital things like vouchers, limited-period coupons to a store, a collection of phone/laptop wallpapers, etc.
Doing so would push your potential audience to attend the event and actively be a part of the virtual conference till the end of the event.
This way even if the employees were planning to miss the event, they will be convinced to be a part of and look forward to the conference.
2. Create the hype on social media
Talking about the best platforms for promoting an upcoming event, social media truly tops the list due to its massive user base and the active presence of social media users.
With a user base of more than 4 billion active users, social media is highly used by users to stay updated about the latest happenings.
You can run a few campaigns on different social media platforms like hashtag campaigns and various other contests to instill in your potential attendees and push them to participate in the event.
Inform the attendees that they will be given the prizes on the main day of the event. Your audience will be excited and look forward to the event.
For more impact, you can reveal the prize before the event, which would push more attendees to participate.
3. Include a social media wall
Another great way and option to increase the engagement of your audience during the virtual conference is to create a social media wall.
Simply put, a social media wall comprises a collection of social media content from various platforms in a collective and customized format.
Just like a regular event, there is a high chance that your virtual audience will upload content on their social media handles in the form of selfies, photos, videos, etc.
Aggregating the content and displaying it in the form of a social media wall is a great move to keep the audience engaged and hooked throughout your event.
Moreover, since everyone loves getting featured, your audience will also be surprised and it would further push others to participate.
This way even if the employees were planning to miss the event, they will be convinced to be a part of and look forward to the conference.
4. Incorporate entertainment
Entertainment is one of the best means to use for taking your virtual conference to a whole new level. Even though the overall nature of a virtual conference includes serious conversations and the exchange of ideas, it is a time when the employees also get to unwind and take a break from their regular routine.
You can build a stronger relationship with your attendees by playing a few rounds of group games/activities. You can run a few rounds of trivia or quizzes, a virtual scavenger hunt, or any other game that works as an icebreaker.
5. Deliver food to the attendees
Yes, you read that right! While food may not be a crucial part of a virtual conference, don’t forget you are looking for ways to make the event more memorable and fun! Surprise the attendees by sending them food over to their address.
You can create a food hamper comprising pretzels, croissants, mini pizzas, cola/beer, and a few munchies. Moreover, since everyone loves getting featured, your audience will also be surprised and it would further push others to participate.
You can tie up with a popular food delivery app in your region and collaborate with them. They too would get a chance to promote themselves more effectively. In return, your work will also be done!
6. Keep a Q/A session
Lastly, a common mistake that often happens during virtual conferences is the audience abruptly leaving the room. Moreover, there is a chance that they might have a few questions left unanswered.
Make sure that you keep an exclusive question and answer session for the audience after every session and at the end of the event for the attendees to sign out without any doubts related to the event or session.
Key Takeaways
We are at the end of this post and you got to know about the best virtual conference ideas that you can implement for your next virtual conference in your organization.
Moreover, since everyone loves getting featured, your audience will also be surprised and it would further push others to participate.
All the ideas are super easy to implement and do not require any special preparation. We are sure you are excited to include them as much as we enjoyed compiling them for you!
